Microsoft Project Online

Microsoft Project Online is a flexible online solution for project portfolio management (PPM) and everyday work. Delivered through Office 365, Project Online enables organizations to get started, prioritize project portfolio investments and deliver the intended business value—from virtually anywhere on nearly any device.

Contact Us to request a demo of Project Online today!

Remedy Bio Demo Site

Below is a demonstration video of a fully configured Project Online instance.   RemedyBio is a fictitious Biotech organization that uses Project Online to track its therapy development programs.   You may find it useful as a best practice model of how Project Online can be deployed to plan and track medicinal drug product development programs, related department plans, and variously associated collateral.


Agile Development Enterprise Project Example: 

Agile development process schedules for Kanban and Scrum are easily modeled and configured in Project Online using new Agile features and templating techniques available in Project Online.   Here I show you a simple example of how you can use a project type to quickly and easily provision a portfolio of Agile plans.  You can use this video as a starting point for setting up, tracking, and reporting progress on your organization’s Agile development portfolio.  The defined Agile project type in this video is configured in Project Online as an enterprise project type or EPT.  EPTs are the efficient mechanism for setting up new instances of your organization’s repeated project plans.

This second video explores an example schedule created using the  Agile EPT.    I show you how you can view and manage this schedule in the desktop Project client.  First, this is done using a traditional waterfall format and second, it is viewed and manipulated using Agile planning views and techniques. I also show the out of the box reporting that comes with the Agile functionality of Microsoft Project.

Clinical Studies Key Performance Indicators help to measure progress as a new therapy is studied for effectiveness. As we standardize clinical project schedules across the portfolio using Project Online we can insert these KPIs into the clinical study schedules and track and report on progress more efficiently, consistently, and accurately. This video demonstrates Clinical Study KPIs as a part of Clinical Operations project management in Project Online.

Major Benefits of Project Online

Project Online is THE answer for organizations moving to the cloud in order to:

Take advantage of the freedom Project Online offers organizations constrained by IT resources and dollars to implement a Project and Portfolio management system for the first time, or Organizations that have implemented Project Server 2007, 2010, or 2013 and want to move to the cloud to save time and money.
WGA services available for new users of Project Server:

  • Business analysis
  • System design
  • System configuration
  • User Training
  • Custom Reports and Dashboards

WGA services available for existing users of Project Server:

  • Migration from on-premise to Project Online
  • User Training
  • Custom Reports and Dashboards

Go Online with flexible plans that help you quickly and easily sign up for the service that best fits your business needs.

  • Get up and running with enterprise-grade reliability and zero up-front infrastructure costs.
  • Add teams and projects within minutes with a web-based portal.
  • Immediately glean insight about your portfolio with a new point and click reporting capabilities.

Go Online

Get started quickly with easy onboarding, provisioning, and ramp-up in a web-based environment designed to optimize time and help teams get more done.

Get started quickly

Use the new visual tiles

  • to quickly begin or flex project portfolio management capabilities.
  • Enable your teams to work within a familiar environment.

Project Online includes SharePoint Online and comes to you through Office 365.

  • Choose between devices and browsers — Internet Explorer, Firefox, Safari, Chrome, and more — to view,  edit, submit and collaborate on project, portfolio, and everyday work.

Take Action and stay up to date in more places and on more Devices than ever before.

  • See and act on your tasks (including business and personal) in one location.
  • Effectively plan and manage tasks with the help of new scheduling capabilities.
  • Keep your teams organized in one location —their project site — where they can view project summaries, documents, tasks, newsfeeds, and calendars.

Take Action

Flexible project portfolio management

Align Vision and Effort

Align vision and effort to prioritize initiatives, select optimal project portfolios, and deliver on your business strategy.

  • Effectively evaluate ideas or measure the strategic contribution of competing requests to determine alignments and streamline project initiation.
  • Easily create workflows in Visio and SharePoint Designer to standardize project progression or rejection and improve governance and control.
  • Quickly promote a SharePoint Online task list to an enterprise project in Project Online.

Effectively manage resources with Project Online to see what your teams are doing — even when they’re managing everyday work or ad hoc projects in SharePoint Online.

  • Sync SharePoint Onlinetask lists with Project Online to report on your team’s activities.
  • Better manage yourproject pipeline and what your people are working on by capturing their ideas in SharePoint Online task lists and evaluating them in Project Online.
  • Accurately measureresource utilization and better manage resource allocation that aligns with your strategy.

Effectively manage resources

Take advantage of new ways to collaborate and act quickly

Strengthen everyday collaboration

Strengthen everyday collaboration with the social experiences of SharePoint Online, which facilitate discussions, information sharing, and your team’s ability to get work done.

  • Easily share and curate what teams are talking about and working on by following people, sites, tags, and documents with newsfeeds.
  • Utilize the search capabilities of SharePoint Online to execute everyday work and projects more effectively and find the right information.
  • Take advantage of powerful security features to share information and collaborate with trusted business partners on projects and everyday work.
  • Promote visibility with collaborative tools to seamlessly flow calendar, presence, and capacity information across your organization.

Seamlessly communicate with new ways to collaborate and have conversations improve overall teamwork.

  • Hover over an individual’s name in your project plan to see if a team member is available to talk or instant message (IM) with Lync Online.
  • Collaborate with your team quickly by dragging and dropping them into a Lync meeting for group conferencing, instant messaging, screen sharing, and shared workspaces.

Seamlessly communicate

Increase agility and control

Make data driven decisions
Make data driven decisions by equipping team members with the information they need to stay informed and make better decisions.

  • Use summary dashboards to help gain insights and make better decisions.
  • Optimize utilization and plan allocation for your organizations resource requirements through the resources center.
  • Quickly mine and aggregate data on many dimensions via self-service access with Excel Services.

Simplify IT with leading cloud services to add flexibility and security while easing technical complexity.

  • Sign up directly for Project Online in a straight forward and immediate provisioning  experience and choose from a variety of subscription plans that best fit your business needs.
  • Easily give your teams and trusted business partners the right level of access through a new SharePoint integrated security model in Project Online.
  • Separate IT and business settings – your Project Management Office (PMO) or business sponsor can manage PPM settings without additional assistance from  IT.
  • Ensure your business stays more secure and available through 24/7 IT support and compliance with an ever-growing list of regulatory certification standards, such as FISMA, ISO 27001, and HIPAA.
  • Utilize Active Directory(AD) synchronization in Project Online to choose which AD group contains the teams that you want to  assign to projects. Utilize industry standards such as ODATA (open data protocol) for data mining and business intelligence.
  • Rest assured with continuous data backup, disaster recovery, and globally redundant datacenters.

Simplify IT

Quickly innovate and respond to opportunities with a unified Microsoft cloud services experience in SharePoint Online, Exchange Online, Lync Online and Office 365.

Quickly innovate

  • Utilize apps from the new SharePoint Store to meet unique business needs.
  • Quickly develop and deliver apps that help you shave time off discrete processes or connect to proprietary software systems.
  • Bring together different disciplines such as ALM,NPD, and IPM through a connected and scalable PPM platform.


 Simplified IT  Get your team up and running quickly with the latest technology and industry standards to separate PMO functionality from IT functionality.
Active Directory Integration  Manage user credentials and permissions.
Reliability  We stand by our 99.9% uptime promise with an industry-leading financial guarantee.
Security  Your data is yours. We safeguard it and protect your privacy.
 Administration  Easy to use and control. You can add and remove users in minutes. Use PowerShell for creating custom scripts and automating processes.
 Updates  We update the service regularly with new features and capabilities.
 Support  Plans for 24/7 phone support for advanced IT issues. Microsoft community support  provides online answers, how-to resources, and connections with other Office 365 customers.
 Getting Started  Project enables your organization to quickly start projects, prioritize project portfolio investments, and deliver results with the intended business value.
 Anywhere Access Be productive from virtually any device from nearly anywhere
 Work Management  Easily manage and collaborate on work as a team without the  structure of a project, but have visibility into the work for planning and reporting purposes.
Demand management Gain visibility into projects, operational activities and everyday work. Streamline project initiation and progression by applying appropriate governance and control.
Portfolio Analytics & Selection Effectively identify, select, and deliver project portfolios that best align with your organization’s business strategy and maximize ROI.
Resource Management Deliver results with your workforce today and plan for the future to manage surplus and deficits across a planning horizon.
Schedule Management Deliver the project on time with a map for execution and delivery framework to tracking progress and managing change.
Financial Management Adopt financial management processes and effectively track cost performance to ensure delivery within budget and that the portfolio realizes the forecasted benefits.
Time and Task Management Utilize a centralized and common approach to time reporting and task management.
Collaboration Strengthen team collaboration and improve project success with enterprise social capabilities, easy communication with instant messaging, team sites and other easy-to-use collaboration capabilities.
Issue and Risk Management Prevent, identify, and mitigate potential business or project-related risks and issues.
Reporting and Business Intelligence Collect, categorize, understand, and make decisions about project data. Utilize business intelligence (BI) to provide visibility and decision support to proactively manage projects, programs and portfolios.
Program Management Deliver the forecasted benefits of the overall program and across underlying in-flight projects with the additional benefit of  establishing and utilizing techniques that provide a program initiation and selection framework.
Governance Easily create workflows in Visio and SharePoint Designer without coding to standardize project progression or rejection and improve governance and control.
Extensibility Install Apps from the SharePoint Store to meet your business needs, easily write custom Apps and integrate with line of business systems.